Working-document archive
The archive holds scouting reports as working documents rather than as definitive evaluations. Each report is dated to its compilation, anchored to the primary sources available at that date, and retained in the archive as a record of the period during which it was the project's current evaluation of the subject. As the underlying competitive record develops, newer reports are appended; older reports remain in the archive in their original form.
Retention policy
Reports do not expire. The archive retains a report indefinitely from its date of compilation, with adjacent records appended for each material change in the subject's federation affiliation, weight class, sanctioning standing or competitive division. Reports are not deleted when an athlete retires from competition; they remain as the institutional working record of the competitive period.
Editorial standards on dated documents
Older reports are not silently revised to reflect later developments. Where a report's underlying evaluation has been overtaken by subsequent competitive evidence, the project publishes a newer report under a new date; the older report remains in the archive in its original form as a record of the project's evaluation at that earlier date. Where a downstream actor has transmitted an older report as the project's current evaluation, the project publishes a contemporary correction record clarifying the report's date of compilation.
Affiliated registries
Combat Scout Report participates in a small network of independent reference archives covering adjacent disciplines. The affiliated registries: The Combat Dossier (reference archive), Athlete of Record (institutional roster registry), Results Ledger (sanctioning-body results registry), and Field Signal Report (sports-intelligence analysis). The affiliated registries operate under separate editorial offices and do not edit one another's entries.